Duplicate payments
occur in every system
The A/P audit services started nearly 40 years ago. Its roots started in the retail space. While many companies have been doing audits for 40 years, other companies are new to the service.
Here AP impact co-founders have over 20 years experience performing audits. This experience will allow you to have streamlined, professional audit.
Technology at work
See our technology at work. Not only do we have tools to identify duplicates, we have a workflow to easy review the duplicate identified. Our workflow allows us to prioritize our work efforts by reviewing duplicates that have the highest risk of being a true duplicate.
Reasons why
duplicate happen
Invoice Data Entry
Almost all Accounts Payable system will only flag a duplicate invoice if all the data elements of the invoice match exactly.
- Invoice Number field – AP systems cannot determine the difference between “0123” and “123”. Even if then invoice
- Invoice Date field – Most system will not stop a duplicate if the invoice date is different on the duplicate invoice entered.
- Amount – Most system will not stop a duplicate if the invoice amount is different on the duplicate invoice entered.
- Currency – Some, not all system will allow a invoices to processed a second time where all other data elements are the same but currency.
Duplicate Vendor Records
One of the largest reason that duplicate payments occur is from an unclean vendor master. If your vendor master file contains duplicated vendors you are risk of duplicate payments. Almost all AP system will all the processing of the same invoice under two vendor master files.
P-Card and Manual Invoices
P-Card usage has increased drastically. All with it is the risk of duplicate payments. If a invoice was paid utilized a credit card and another invoice was paid by processing an invoice … how would your system know it occurred?
Web Portals
We will help you identify and partner with relevant influencers in your industry to reach a wider audience and build brand credibility.
Manual Invoices versus
Automated Invoices
Automation of invoice processing is a wonderful thing. Processing invoices manually is time consuming and expensive. But some automation technology is a bolt-on to make companies AP systems. They usually do no have the duplicate payment identification.
Client Portal
You will know exactly the status of the audit via our client portal. This portal is where you will see all your recoveries and root cause analysis. You will also be able to easy interact with your audit team on any recoveries identified.
This tool is easy to use. Clients don’t even formal training as it is so intuitive.
