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AP Recovery Audit
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Audit services
AP Recovery Audit
Duplicate Payments
PCard Analysis
Vendor Master Clean-up
AP Recovery Estimator
AI-assisted, run by experienced auditors who handle everything start to finish.
No upfront cost, you only pay a percentage of what we recover.
One million in errors for every billion spent.
This number resets every year.
Industry-average recovery is 0.1% of total spend. For most enterprises, that’s millions sitting in overpayments, unclaimed credits, and missed discounts. We use AI to help you recover those lost profits, prevent future errors, and strengthen controls.
If your company uses the common practice of issuing a PO and paying from an invoice, someone will make a mistake somewhere, sometime. Vendors get overpaid, or paid twice. Credits go unclaimed. Volume discounts get forgotten.
An AP Recovery Audit digs through invoices, thousands of them, to catch these errors, validate the claims, and recover the money. AP Impact pairs AI with experienced human auditors, running two independent reviews in parallel, so what one method misses, the other catches.
We don’t just hand you money back. We show you which controls are working, where they’re breaking down, and how to close those gaps so you stop losing money in the first place.
The recovered money itself, whether it arrives as vendor refund checks or credits applied against future invoices. This is the number that matters most, and every dollar traces back to a documented error.
Every error broken out by type, duplicate payments, pricing discrepancies, missed discounts, unapplied credits, each one tied to the specific invoice or PO it came from. Full transparency, not a lump sum with no paper trail.
A clear picture of where these errors keep originating, whether it’s a matching failure, a stale vendor master file, or manual entry mistakes. Understanding the cause is what keeps the same leaks from reopening next year.
Specific, actionable fixes tied to each root cause: tighter three-way matching, a cleaned-up vendor master file, better tracking of negotiated discounts. This turns a one-time recovery into a lasting improvement.
Confirmation that vendor statements match what’s actually owed and paid, often surfacing credits or rebates your team didn’t know it was entitled to.
Detailed root cause analysis provided for every recovery.
The most expensive AP mistakes aren’t processing errors.
It’s assuming there aren’t any.
Get an instant, no-obligation estimate of how much your company could recover, based on your revenue and industry. Takes less than a minute.
Try the AP Recovery Estimator →Pre-built ERP and P-card scripts pull historic invoice, payment, vendor, and GL data. Minimal IT lift (3–4 hours per ERP), secure SFTP transfer, and read-only ERP access if needed.
All extracted data is normalized into a single set for analysis in AP.guru. AI is applied to identify errors, with algorithms tailored to your processes and intelligent vendor targeting.
Kickoff meeting reconfirming audit goals, scope, expectations, and KPIs. We discuss current AP processes and technology, and you review the supplier list for exclusions and approve communications.
We simultaneously perform the overpayment review and the supplier statement request. Auditors identify, review, and validate errors, reconcile supplier statements, and prioritize high-value targets.
Approved claims are uploaded to the AP.guru portal for your review and approval. You review backup, approve or deny claims, enter credit memos, and deposit refunds.
We review a detailed summary of audit findings with your executive team, with an in-depth root-cause analysis of errors and recommendations to prevent future leakage.
Auditors identify and validate potential credits from your data and supplier statements.
Validated overpayments are worked with the supplier to confirm the credit is still due, determine the root cause of the error, and obtain all pertinent backup.
The supplier authorizes the confirmed overpayment and provides a credit memo, refund check, wire, or ACH.
Approved claims and backup are uploaded to AP.guru, our web-based audit portal, for your review and approval.
100% Contingency fee pricing
No recoveries. No fees.
100% contingent. No findings, no fees. Period.
Proprietary AP.guru models reviewed by seasoned auditors.
Fully remote. We manage supplier outreach and responses end-to-end.
Recoveries begin flowing early in the engagement, not at the end.
Every aspect of the audit is tailored to your business processes.
AP.guru stays available to keep preventing overpayments after the audit ends.
Meet with an expert to walk through your current process and see where we can help.
Walk through the ERP extract scripts and set up a secure transfer.
Share historic data and set up auditor access.
Work begins on approved suppliers.
Claims start flowing through AP.guru for your approval.
Your AP process may be leaking cash. Let's find out how much.